This framework abstracts the governance model I designed for MetricsDAO into a generalized playbook. It is designed for small but growing organizations looking to progressively decentralize without sacrificing operational stability.
Role-Based Governance Design
The roles defined here can be expanded by the community via governance proposals at any time. This list is not exhaustive but reflects the bare minimum for governance to function at the outset.
Roles
Governance is not run by token weights but by roles. Any individual or entity participating in the community can hold one or multiple roles, as long as they are able to adequately perform their respective duties.
There are two kinds of roles:
Operational roles, those involved in day-to-day functions of the organization, and governance roles for those participating in the processes surrounding the organization.
Governance roles are: Voter, Voter Lead. The Voter community can decide to introduce new governance or operational roles at any time via valid governance output.
Voter
Voters are the foundation of the governance system. Voters are active in the organization and community discussions as contributors, researchers, community moderators, communications leads, treasury stewards, working group coordinators, educators, and active governance participants. They publish proposals, comment on RFCs and participate in polls, so that governance is the most reflective of the will of the community at any time.
Prospective Voters get appointed after they:
- Apply with their reasoning to be accepted
- Have affirmative confirmation from other Voters. Only Voters can approve a prospective member.
Initially, a seed round of Voters will be designated as the governance system gets implemented, drawing from existing active contributors and expanding to include members of the broader community.
Only Voters can participate in polls concerning Governance decisions.
Voters are required to uphold the community’s Code of Conduct and should work towards furthering the organization’s mission. Governance should strive towards ossification and automation as much as possible. The foremost question at the heart of each new proposal should be whether it makes processes easier and more efficient. Governance should strive to make itself obsolete in the long run.
Voter roles can be revoked at any time by a Voter Lead should the Voter exhibit behavior that is in violation of the Code of Conduct. If other Voters file a complaint about a member, the issue will be brought up as a poll on whether to retain the Voter or begin an offboarding process.
The Voter community can decide to establish expiration criteria for roles via governance proposals at any time.
Voter Lead
All governance roles are managed by one or more Voter Leads, who have sole control over the role assignment system. The Voter community can decide to use a different role management tool at any time via valid governance output.
The Voter Lead’s responsibilities include:
- Checking if proposals are correctly formatted, submitted in the venues, and are well-shaped, understandable, and not in violation of the Code of Conduct or organizational purpose
- Granting Voter roles to those approved by the attestation process
- Revoking Voter roles in the event of a departure or clear violation of the Code of Conduct, or if otherwise instructed by valid governance output
- Answering questions about governance processes and aiding proposal authors along the lifecycle of a proposal
The Voter Leads can be appointed by the Voter community at the start of a new season. There can be multiple people performing this role, with the maximum number determined by the community at the start of each season.
Should a Voter Lead behave in a manner contrary to the Code of Conduct, they can be replaced via an emergency poll. If a proposal to replace a Voter Lead is supported by community members, as indicated by explicit consent via a reply to the proposal, the Voter Lead may be stripped of their status. The implicated Voter Lead cannot revoke any Voter roles for the duration of the poll.
Poll
A governance poll is the culmination of the proposal process.
Each poll must have at least four options:
- Yes: In favor of the proposal passing as it is presented
- No: The proposal should not be implemented in its current form
- Abstain: The vote will be recorded but will not count towards the result
- No with Veto: The proposal should not pass, and the Voter has strong objections
Additionally, Voters can choose to use Instant Runoff Voting, Approval Voting, or Borda Count Voting when multiple options can be selected. Each new voting system must be approved via a successful proposal first. Each voting system must include options to Abstain or to Reject all options, representing a No with Veto. A poll will be deemed unsuccessful if 34% or more of Voters choose to Reject all Options.
Polls can be created by designated personnel with the appropriate role.
Each successful poll of an adequately shaped proposal is considered valid governance output.
Proposal Lifecycle and Voting Process
A poll of all Voters is the culmination of the proposal lifecycle. This is where Voters decide how the community moves forward and what gets implemented.
A proposal goes through at least the following stages before it is considered valid governance output:
Formal submission
A proposal is formally submitted when it is entered into the Governance category of the community forum. Proposals have a sequential numbering that the author should take into account. Standard proposals have a three day (72 hr) feedback RFC period. Proposals requiring significant structural or legal action require a four day (96 hr) feedback RFC period. Emergency proposals can shorten that period to at least one day (24 hrs), but have more stringent quorum requirements.
A proposal template should be found at the top of the Governance category in the forum. Proposal authors should publish their proposals so that the RFC period does not overlap with weekends where possible. This ensures maximum participation and respects off-time and family obligations.
Frozen period
After the RFC period, the final proposal that incorporates any community feedback the author wishes to address must remain visible on the governance forum for one day (24 hrs). For proposals involving significant structural or legal action, this period is two days (48 hrs). Emergency proposals do not have a frozen period.
The proposal author must formally submit the proposal to a poll by replying to the original post with a simple declaration of intent, for example: “Submitting this proposal to a poll.”
Poll
Polls last for two days and start on a set day and time each week. If the frozen period ends after that time, the poll goes up the following week. Proposal authors should keep the governance cadence in mind when submitting to avoid undue delays.
Emergency polls can be triggered at any time after a valid proposal has been submitted.
Each poll must contain at least:
- The title of the proposal, matching the forum post exactly
- A sentence summary of the proposal
- A longer summary, ideally no longer than two paragraphs
Poll tallying
At the end of the polling period, a proposal is deemed ratified and considered valid governance output when:
- A minimum of 33.1% of all Voters have cast a vote (quorum)
- A minimum of 50.1% of votes cast are Yes (approval)
- No more than 33.1% of votes cast are No with Veto (veto)
Abstain votes are to be counted as votes cast for the calculation of percentages.
Emergency polls pass as soon as they meet the following criteria and do not need to run for the full period:
- Quorum
- A minimum of 67% of votes cast are Yes
- No more than 33.1% of votes cast are No with Veto
Implementation
After a poll has successfully passed, it is up to the relevant parties to implement the proposal in a way that reflects the intent and specific declaration of the proposal author as closely as possible. The proposal author should be available to answer questions.
Should any circumstances arise that would require implementation distinctly out of line with the original proposal, a new proposal must be submitted reflecting the changes on the ground.